Getting data from documents shouldn’t be so hard.

Trust us, we know. We’ve been at it for over 30 years.

What is Grooper and What Does it Do?

Grooper is a software that helps organizations innovate workflows by integrating difficult data.

integration capture tool
1. Capture Tool

Any document or electronic file

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2. Image Processing

Boundless interaction with document data

data integration and finding
3. Classification

Identify, name, and sort – text and documents

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4. Machine Reading

Organic and intelligent content recognition

data integration and extraction
5. Extraction

Abstract intricate data elements

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6. Integration

Point-and-click, code-free data transfer

Why Grooper is Different



Built in the era of big data and analytics, Grooper is an all-in-one platform. Users don’t have to navigate separate modules or add-ons to get results.

While other data capture and integration solutions have grown by acquiring and assimilating many different products together, Grooper provides seamless access to all tools and features. Intelligent technology such as machine learning, natural language processing, computer vision, and image processing is part of Grooper’s DNA.


Image Processing

OCR accuracy is dependent on the quality of image processing. Grooper offers over 20 unique image processing commands that can be applied at any time, and multiple times – not just when documents are first added. Grooper image processing achieves three critical goals:

  • Create the best possible representation of the original physical document for archival
  • Create intermediate images designed for optimal OCR and data extraction
  • Collect data stored in tables, boxes, check-boxes, and other bound regions

No Zonal OCR or Templates

Once considered “advanced capture,” zonal OCR and template-based data extraction are a thing of the past. Grooper’s layered artificial intelligence gives users a new way of interacting with data.

This is one of the reasons Grooper was developed. Organizations processing large quantities of different (or variable) documents needed a more robust and scalable solution.


Advanced OCR

Grooper achieves near-perfect OCR through advanced and patented technology. Grooper is not an OCR engine. In fact, multiple OCR engines are used simultaneously to achieve the best possible results.

Grooper offers trainable OCR, spell correction, iterative & layered OCR, and more.


Fuzzy Data Handling

This is an intelligence unique to Grooper. It enables true machine reading – by understanding the meaning of data more organically. It works on both business data and common dictionary words.

Now, instead of relying on exact matches for expected data (both searching document field labels and field data), you can “fuzzy match” results with weighted accuracy. If you are familiar with Regular Expressions, this is like RegEx on steroids.

Grooper offers fuzzy RegEx, fuzzy list extraction, fuzzy page detection, and fuzzy matching for lexicons created from external database tables.


Adaptable Integration

Grooper connects to any CMIS-compliant document repository, and to many proprietary file systems. Integrate external data sources as needed during processing for validation. Grooper is enterprise-ready without forcing you to pay for the vital data connections you need.

Export data in the format of your choice – XML, JSON, CSV, PDF, etc. Read more here.

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Manual data entry is expensive, error-prone, and slow.

Since nobody wants to waste resources or miss out on better outcomes, you should act now to protect your organization. Grooper automates challenging data extraction.

Your Organization is At Risk

Of disruption from both competition and changing economical climates. Prevent loss in market share and ensure greater productivity – act now to make smarter decisions with your data.⁣

Powerful and Secure Data Integration

  • Champion AI initiatives – with a code-free, iterative approach to machine learning, natural language processing, and computer vision
  • Perform diverse data extraction – any physical or electronic data; from microform to EDI
  • Protect data ownership – never share your data or intellectual property
  • Enhance processes – stream intelligence into existing tools and applications

A Peek Under the Hood

Data is locked away in all kinds of places – not only in software applications, data warehouses, and content management systems, but also in paper and scanned images.

To deliver on the promise of accurate information streams from any source, Grooper is engineered with two primary goals:

  1. Include all core abilities out-of-the-box – no add-ons, no dependency on APIs, and no custom code requirement.
  2. Diverse data integration – connect to any digital or physical data source.

While not open source, Grooper is an open system. There are no black-box algorithms or dark APIs.

Grooper’s explainable AI enables fine-tune control over settings and an industry first – built-in unit testing. These abilities ensure quick optimization and help train users on how to use the platform in one unified view.

Grooper converges modern tools and techniques in data integration.

Grooper core technologies include:

Learn How Grooper Understands Your Data

How does Grooper understand and identify data in order to integrate it? How does this compare to how humans understand data? Check out this handy infographic to find out!

Download Grooper Infographic

Grooper Frequently Asked Questions

Why was Grooper Created?

Frustrations in existing document capture software lead to the development of Grooper. We’re a 30+ year veteran in enterprise capture.

Because our customers needed results that legacy platforms struggled to deliver, we decided to stop building custom-coded add-ons and instead created something entirely new.

We also decided the world needed an intelligent document capture vendor that was more responsible, agile, loyal, and easier to work with.

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Start Your Data Integration Journey

Whether you’re starting out with paper, scanned documents, or electronic data sources, Grooper’s platform has a starting place for you.

Physical / Scanned Content

This data integration solution includes built-in compatibility for:
– Micrographics
– Scanners
– Large format prints and plans
– Books and other bound documents

Document Management

Grooper processes machine-generated data sources in real time like forms and reports, text-based files such as EDI and XML, and data stored in products from vendors like Microsoft and IBM.


Achieve text and document classification with built-in processing. Grooper natively combines traditional pre- and post-processing tasks. Data is collected and normalized at the same time to ensure easy parsing, mapping, and translation.

Data Collection

Collect actionable information from highly structured documents with odd or changing formats, and from natural language documents like contracts and lease documents.


1) Schedule an introductory/discovery call.

2) Participate in a technical workshop.

3) Collaborate on business context and outcome.

4) Execute the plan together.


Data Integration Training

Accelerate your learning and make your data integration project even more successful by taking advantage of our many training opportunities.



Join fellow Groopers, developers, and engineers in the xChange community. Share ideas, learn new types of data integration techniques, and browse technical resources.

Grooper Data Integration Testimonials

  • “Practically every unit here within our agency uses Grooper on some level. Grooper has cut down on our indexing time by 70 percent.”

    Ryan Freeman-Smith, Manager, Oklahoma Health Care Authority
  • “Grooper will give us the access to more contract data than ever before by quickly extracting the data across thousands of lengthy contracts, allowing employees to spend time on value-adding data analysis rather than extraction.”

    Glena Brauer, Supervisor – Marketing Contracts and Compliance, Chesapeake Energy
  • “Grooper has saved OSU hundreds of thousands of dollars and the ROI was seen in less than six months after going live. This product has taken data processing, document scanning, and import automation to a whole new level. It’s now in virtually every department including our president’s office.”

    Erin Girton, Database Administrator/Content Management & Capture Administrator, Oklahoma State University
  • “Grooper allows my staff to process ten times more volume than we could with our previous image capture solution; our office thinks Grooper is worth its weight in gold.”

    Marie Ramsey-Hirst, Court Clerk, Canadian County
  • “All of the information in some file some place is very hard to retrieve. We ought to be able to get it with the click of a button, and now we can. Using the system that Grooper provides to scan the documents and mine the data eliminates many manual processes. My belief is that in the long-term it doesn’t really cost us anything because it’s going to pay us dividends over and over again. I would be surprised if anybody has a system that’s any better than this.”

    Gary Ridley, former Oklahoma Secretary of Transportation, former Director of Oklahoma Dept of Transportation and former Director of Oklahoma Transportation Authority

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The Grooper Experience Will Change You

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