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The 4D Center at BIS

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The Benefits of Going Digital

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Document Conversion

The 4D Center at BIS accelerates processes by converting your paper documents into a practical digital format.

DSC01424.1The 4D Center at BIS converts your paper documents into digital images and data through strategy, flexibility, delivery, quality, scalability, and variety.

  • Strategy. The 4D Center at BIS understands the big picture from how to unlock information trapped on paper to improved workflows on how images and data will integrate within your applications.
  • Flexibility. The 4D Center at BIS gives you the option to prep, box, and deliver your own documents or we can do it all for you. We can scan in-house or we can install the equipment and resources to scan on-location wherever you may be.
  • Delivery. The 4D Center at BIS delivers your images and data on encrypted media or via our private secure cloud. Upon completion we can either return, destroy, or store your original paper documents.
  • Quality. The 4D Center at BIS employees are trained and proficient in the use of scanners and capture software. We take special care of your paper, privacy and security. We are bound by the same government regulations as you.
  • Scalability. The 4D Center at BIS accepts archival and day-forward document conversion jobs ranging from a few hundred documents to tens of millions. We can handle any scanning job at any time.
  • Variety. The 4D Center at BIS has specialized equipment for scanning everything from onionskin paper, bound materials, large-format renderings, handwritten scraps, photographs, microfilm, and more.

Contact BIS today!

Micrographics Conversion

The 4D Center at BIS accelerates processes by converting microfilm or microfiche into a practical digital format.

The 4D Center at BIS can convert your microfilm or microfiche into digital images that can be accessible from any computing device.

Microfilm Conversion

  • Frame-based imaging – If you need to regularly access your microfilmed documents and want each frame as its own digital image BIS can perform a frame-based conversion for you that Page 1.Micromediawill be easily searchable.
  • Reel-based imaging – The 4D Center at BIS uses the industry exclusive ReelView document search and retrieval software.
    With ReelView, you’ll quickly access entire microfilm reels from any browser and retire your old microfilm equipment.  If you don’t need individual document frames extracted from reels or you access your microfilm infrequently, then ReelView, may be your solution. This is a lower-cost option because we scan each reel in its entirety, thereby circumventing the labor-intensive frame detection process altogether.

Microfiche Conversion
The 4D Center at BIS scans microfiche from film matrices and microfilm chips from aperture cards in order to provide you with high-quality, computer-usable images of the embedded chips.

Contact BIS today!

Digital Conversion

The 4D Center at BIS migrates any and all data from outdated legacy systems into your newer core system.

Using patented technology only found in Grooper, the 4D Center at BIS can migrate data from nearly any legacy system into a more modern one at any time. By tapping into our revolutionary conversion services, you’ll be able to reap the rewards of a newer, more process-friendly and mobile-enabled system, without sacrificing access to your legacy data.

Contact BIS today!

OCR/ICR and Data Entry

The 4D Center at BIS combines automated, patented OCR/ICR capture software found in Grooper with trained data entry technicians.


The 4D Center at BIS provides data entry and exploration services in both a technological and traditional sense. The Data Explorers who work inside the 4D Center at BIS are highly proficient at using our patented technology to unlock your trapped, dark but valuable data, make it more valuable, and automate as much of the data entry process as possible.

Contact BIS today!

Storage and Destruction

The 4D Center at BIS is a secure and monitored facility for all records storage, retrieval, and destruction requirements.

The 500,000 cubic foot, 4D Center at BIS is a purpose-built, ultra-modern facility for managing the life of your records. Affordably securing your vital records enables you to free up 2013_0312_BBF_7843valuable square footage in your office, locker, basement, attic or anywhere else you house physical records. We can store records in any format – boxes of paper files, healthcare charts and x-rays, large-format blueprints and maps, microfilm and microfiche, magnetic tape, CDs and DVDs, and more.

The 4D Center at BIS offers a variety of ways to streamline the handling of your records throughout their life cycle.

    • Retrieval Services. Our inventory and scan-on-demand service allows us to locate any record for occasional reference or in the event of an audit or litigation.
    • Purge and Destruction Services. We can purge and confidentially destroy any file when the time comes. We require an authorized signature for all records slated for destruction. You can review or alter your retention schedules at any time and receive a certificate of destruction.
    • Restoration Services. We can facilitate restoration if you ever have damaged records (for instance, paper documents damaged by water). We handle all documents with the utmost care and efficiency because we know time is critical in many restoration scenarios.
    • Pack-Out Services. We provide careful and efficient pack-out services. If you don’t have the time or resources to box up your own records for transit to our facility, we can come box them for you.

Learn more about our secure facility

Contact BIS today!

FlexService for Records

In another BIS exclusive, the 4D Center at BIS introduces a flexible, scalable way to convert your paper documents to digital, usable electronic files.

Now you can manage your records worry free with the 4D Center’s FlexService for Records.

Your company faces unique hurdles when it comes to converting paper documents to digital, usable electronic files. Because no two businesses are alike, we’ve introduced FlexService to help your organization focus on your core business while we handle your document management.

FlexService is adaptable and designed to accommodate businesses with any type of conversion and data management project.

Take Your Pick or Combine To Suit Your Needs

4D Complete Conversion

  • The 4D Center at BIS can handle 100-percent of your conversion project.

4D On-Site

  • We’ll come to you with our highly trained conversion specialists, equipment and necessary software to complete the job.
  • This scalable option is perfect for long-term or seasonal projects.
  • Our friendly team comes to you ready and professionally trained.

4D Built to Suit

  • If you need to build your own in-house records bureau, put our 30-years of experience to work and let us help you design your own custom-built center!

In today’s business, we know the importance of being flexible to help you meet your business demands. FlexService takes the hassle out of managing your documents and data with the options you need to succeed.

Download our FlexService flyer here.

Contact BIS today!


Grooper as a Service (GaaS)

With Grooper as a Service (GaaS), the world's most sophisticated software platform can release locked, unstructured but valuable data, and deliberately transform it into actionable and more valuable information.

With GaaS, we can accelerate business value to your organization in a variety of industries:

  • OIL AND GAS LEASE DATA ANALYSIS – Extracting complex data elements to identify value and obligations in new acquisitions.
  • NON-OPERATOR OIL & GAS JOINT VENTURES – Removing manual processes from Daily Drilling Reports and Gas Purchase/ Percent of Proceeds (POP) statements.
  • TRUTH-IN-LENDING COMPLIANCE – Identifying irregularities and communicating with customers and members to resolve.
  • EXPLANATION OF BENEFITS (EOB) – Accelerating approvals, reconciliations and payments.
  • TRANSCRIPT PROCESSING – Gathering and verifying course information for grade point calculations by course, semester, and complete transcript.
  • COUNTY GOVERNMENT – Scanning paper or ingesting digitally filed court records to help you search and provide better service to citizens.

With GaaS, the capabilities are virtually limitless! Leave the business intelligence and discovery to us – we will turn it around and deliver it back to you for import into your Line of Business

Contact BIS today!

Helpful Forms

4D Center at BIS
Self-Assessment Questionnaires

Get a head start on your records conversion project by completing the appropriate self-assessment questionnaire.

Our self-assessment questionnaires serve as a starting point to help you and BIS determine the size and scope of your conversion project.

Simply choose the form that corresponds to the conversion project in which you’re interested (Book, Electronic Documents, Microfiche, Microfilm, Paper, Physical Documents or Storage). Once complete, you can save, attach and email your self-assessment to our records conversion expert by clicking here.

If you have any questions, please feel free to contact us at 405-418-7405.

Book Conversion Self-Assessment Questionnaire

Electronic Document Self-Assessment Questionnaire

Microfiche Conversion Self-Assessment Questionnaire

Microfilm Conversion Self-Assessment Questionnaire

Paper Conversion Self-Assessment Questionnaire

Physical Document Self-Assessment Questionnaire

Records Storage Self-Assessment Questionnaire

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