“Space is a premium here, so being able to scan the paper that we no longer need and have that available electronically at a moment’s notice is tremendous value to us. Any time that we can offer up the information quickly and efficiently and accurately, we definitely show return on investment.”
End the Document Chaos with Grooper AI Acceleration
Solve your document data problems, and be on your way to your dream job with Grooper intelligent document processing.
Get Our Grooper Software Pricing Guide!
Document processing software doesn’t have to be complicated. Grooper’s pricing is a direct reflection on our 35 years of experience in the document processing industry.
Every Year You Have to Do More With Less
More documents, more sources of data, more complicated business needs. You’ve got to improve automation to keep up with evolving requirements, but every technology you review claims their solution works like magic.
Which makes you feel like you’re swimming in the middle of an ocean of paper with no life vest.
Does this sound like you?
- Looking for lost documents
- Costs are increasing…but you’re getting the same error-prone results
- You and your staff continuing to slowly and manually hack away at projects
- Continuing to struggle with product offerings that are little more than a new logo
- More work every year with the same (or fewer) resources
- A treadmill of failed attempts at implementing automation
We believe you deserve a better way. It just shouldn’t be so hard to find technology that can bring order to the chaos.
Get Our Grooper Software Pricing Guide!
Document processing software doesn’t have to be complicated. Grooper’s pricing is a direct reflection on our 35 years of experience in the document processing industry.
The Benefits of Grooper AI Acceleration Software are Real and Significant
Do more with less without missing a beat, and become the go-to person for new technologies.
Benefits of Intelligent Document Processing with Grooper:
- Lower costs and drastically increase the speed and accuracy of data entry
- Be on your way to the corner office
- Stop getting second-guessed about your technology choices
- Save time, effort, and money
- You are excited for future document data projects, as they feel simple and achievable
- Win more business because you respond faster than your competitors
Document Processing Can Be Tough.
That is Why We Made a Much Better Way.
We understand how hard it can be to find an automation solution that works for your documents, your systems, and your people.
After processing over 100 million pages in our own data migration center with outdated technologies that caused more problems than they solved, we decided that enough is enough. That is why we created Grooper, our AI acceleration solution that reads your documents and makes intelligent decisions about OCR, classification, indexing, and more.
Thousands of users have trusted Grooper to process millions of pages containing billions of data fields every day. We have provided solutions for the toughest document data problems for over 35 years, helping departmental managers get their paper under control and move into the corner office.
But don’t just take our word for it:
“Grooper has saved OSU hundreds of thousands of dollars and the ROI was seen in less than six months after going live.
“This product has taken data processing, document scanning, and import automation to a whole new level. It is now in virtually every department including our President’s office.
Database Admin. / Content Management & Capture Solutions Architect - Oklahoma State University
“The Grooper data processing platform has been invaluable to our organization through our transition to a paperless environment.
“Instead of manually scanning / batching hundreds of contract documents each week, we email PDF sets of documents to a designated e-mail box. The system identifies, separates, and indexes the various documents with incredible speed, security, and, most importantly, increased accuracy. The automation and OCR technology is state of the art and has saved us hours of labor.
“Grooper is saving time and labor, and increasing accuracy. The results are invaluable.“
Administrator - Food and Beverages Industry
Our many delighted Grooper users include:
3 Easy Steps to Document Automation
This is how we do it:
1
We consult with your departmental leadership and subject matter experts to understand your processes and your opportunities for AI and automation.
2
We follow an agreed-upon, clearly-defined roadmap to strategically automate your processes in order of business value.
3
You will stop thinking, “how am I going to deal with all these documents”, and start thinking “what am I going to do with all this extra time?”
So take a look at our pricing guide today. Or check out our E-Book to Intelligent Document Processing!
Automation with Intelligent Document Processing
Deliver a proven solution for digital transformation and business process automation.
Develop a practical working relationship with unstructured data.
Achieve efficiency and innovation to drive revenue growth and competitive advantage.
Solve tough problems and automate workflows.
Empower human workers.
What is Grooper Document Processing?
Build human logic and reasoning into documents and other unstructured data, embedding value and meaning without adding layers of complexity. All with Grooper.
Capture any document or electronic file
Free document data from poor scans
Identify, name, and sort – text and documents
Intelligent content recognition
Fuzzy Data Handling
Point-and-click, no-code data transfer
Powerful Document Processing – What Does Grooper Do?
Conquer Paper Documents
You probably have a mix of digital and physical documents. Intelligent document processing puts you in control of all document processing workflows. Starting with paper or microform? Connect directly to scanner hardware to maximize efficiency and speed. Process all documents from any source without separate modules or add-ons. Enjoy seamless access to all tools and features.
AI technology is a part of Grooper’s DNA. Learn more about our machine learning, natural language processing, computer vision, and image processing software.
Powerful Image Processing
OCR accuracy depends on good image processing. You will have access to over 70 image processing commands. Apply them at any time, and multiple times – not just when documents are first added.
Image processing software achieves three critical goals:
Intelligent Classification & Extraction
While once thought of as “advanced capture,” zonal OCR and template-based data extraction are a thing of the past. Layered AI is at the heart of intelligent document processing.
Organizations processing large amounts of different (or variable) documents need powerful classification and extraction. Easily scale to process billions of data points – daily.
Advanced OCR
AI requires text content. While LLMs are beginning to be multi-modal, enterprise class OCR yields better LLM results than any multi-modal LLM currently available.
Through advanced and patented layered OCR technology and by using multiple OCR engines, Grooper gives near-perfect text.
Grooper gets the most accurate OCR on the most challenging documents by pairing multiple fields of AI, such as: computer vision, imaging processing, algorithmic weighting, and lexicon-based data look-ups.
AI-Enhanced Data Extraction
Leverage large language models (fine tuned) to easily extract difficult data like named entities.
Finally achieve true machine reading by understanding the organic meaning of data – on both business data and common dictionary words.
In addition to new AI-based technology, Grooper contains decades of real-world experience in extracting data through more traditional methods. For instance, instead of relying on exact matches for expected data, fuzzy match your results with weighted accuracy.
Adaptable Integration
Connect to any CMIS-compliant document repository and to both cloud and local file systems. Integrate external data sources as needed during processing for validation.
With enterprise-ready data integration you will not pay extra for to connect your systems. Export data in the format of your choice.
Manual data entry is expensive, error-prone, and slow.
End it with Grooper AI.
Nobody wants to waste money and time, or miss out on better outcomes. Use AI acceleration through intelligent document processing for data entry automation and achieve a new level of efficiency and profitability.
Support legacy capture processes with straight-through exception processing.
How Document Processing Will Help You
Future Proof Your Organization with AI
Your competitors are already integrating AI solutions. Changing economical climates bring disruption. Future-proof your department or organization – gain market share, and increase business outcomes through new data sources.
Act now to accelerate your workflows and outcomes.
Powerful and Secure Document Processing
- Champion AI Initiatives – No-code / low-code machine learning, natural language processing, and computer vision
- Diverse Data Extraction – Extract data from any physical or electronic data source
- Protect Data Ownership – Safeguard data and intellectual property
- Enhance Processes – Stream intelligence into existing tools and applications
A Peek Under The Hood
Data is locked away in all kinds of places – in software applications, data warehouses, content management systems, and in paper and scanned images.
To deliver on the promise of accurate information streams from any source, Grooper AI is engineered with two primary goals:
- Include all core abilities out-of-the-box – No add-ons, no dependency on APIs, and no custom code requirements.
- Diverse data integration – Connect to any digital or physical data source.
While not open source, Grooper is an open system. All machine learning training is transparent – no black-box algorithms or dark APIs here.
Grooper’s transparent AI enables fine-tune control over settings and an industry first – built-in unit testing.
As a result, you get quick optimization from rapid machine learning model training.
See How to Use OCR with AI and ChatGPT!
In this video, learn how you can use OCR along with the newest AI tech like ChatGPT to get more data and work with it like never before!
Grooper document processing converges modern data science tools and techniques – a new era of data integration.
Grooper core technologies include:
Learn How Grooper Understands Your Data
How does Grooper AI understand and identify data in order to integrate it? How does this compare to how humans understand data? Check out this intelligent document processing infographic!
Grooper Frequently Asked Questions
Frustrations in existing document capture software lead to the development of Grooper. We are a 30+ year veteran in enterprise capture.
Because our customers needed results that legacy platforms struggled to deliver, we decided to stop building custom-coded add-ons and build the industry’s first intelligent document processing platform.
Grooper is not an OCR engine. While the platform contains multiple OCR products, the benefit is that Grooper makes OCR perform as promised.
For instance, users mostly use Azure, Transym, Tesseract, and ABBYY. Grooper then adds in image processing, lexicons, trainable OCR, and other patented tools to achieve very high accuracy on any kind of document.
Grooper was built from the ground up by BIS, a company with 35 years of continuous experience developing and delivering new technology. Grooper is an AI accelerated intelligent document processing solution that empowers organizations to extract meaningful information from paper/electronic documents and other forms of unstructured data.
The platform combines AI, patented and sophisticated image processing, capture technology, machine learning, natural language processing, and optical character recognition to enrich and embed human comprehension into data. By tackling tough challenges that other systems cannot resolve, Grooper has become the foundation for many industry-first solutions in healthcare, financial services, oil and gas, education, and government.
- Single platform
- Patented OCR
- Image processing
- Machine learning
- Natural language processing
- Zero code
- Zero templates
- Open architecture
Read more about Grooper in our learning center.
“Elegance and simplicity are valuable principles in the production of creative, efficient, and sincere work.”
-CEO Dan Rotelli
You get 30+ years experience in the evolution of document capture, patented technology and a deep understanding of the complexity and true potential of unstructured data
Grooper was built to succeed where others have failed, taking on tough challenges. This platform processes and integrates massive amounts of difficult data from complex documents and architecture. If we say our system can solve a problem, it can. And we’ll show you how.
“People are the most important part of our business. We value long-term relationships with employees and with clients. We have spent over three decades cultivating trust.”
-CEO Dan Rotelli
- Leverage AI to speed up deployment and increase accuracy
- Make data more useful by embedding comprehension into it
- Innovate by automating workflows and streamlining operations
- Make faster decisions by creating meaningful data
- Faster time to value from digital transformation with less risk of failure
- Increase revenue, customer experience, and strategic partnerships by making I.T. simpler
- Become more agile by transferring knowledge more easily
- Improve compliance and safeguard private information
“The outcome is the most important part of the journey.”
-CEO Dan Rotelli
Because Grooper is a unified platform, pricing is based on volume of use. The lowest tier is $24,750. Successful solutions require a level of services to get the system installed and the data models designed. The time and cost for that varies. There are no “per-seat” licensing fees for Grooper Enterprise, so you get unlimited users.
Pricing for basic data integration is straight forward. Pricing for more complex integration is based on a POC to reveal core requirements and potential partner / professional services needed.
Grooper will run on any cloud infrastructure that supports Windows VMs. Grooper is not currently fully offered as a cloud-hosted system, and is not cloud-native, although we do support some cloud-native technologies, such as AWS autoscaling.
We are currently developing support for cloud-native deployments using docker containers.
Yes! The Grooper Web Client allows end users to process documents using an internet connection alone. With the Grooper Web Client, there is no reason for document review users to install Grooper on their workstations.
Instead, Grooper is installed on a web server, and users simply access that server’s Grooper Repository (or Repositories) using a web browser. Here is more information about the Grooper web client.
The Grooper web client also supports scanning with the installation of a small helper application. Starting with Grooper 2024 (released in September 2024), Grooper is only a web-client application.
Client Computer
- Connects to Grooper via modern web browser
- May be on or off prem
- A Windows 10 or later PC is required for thin client scanning
Grooper Processing Server
- A Grooper processing environment can have as many servers as is necessary to meet business requirements
- Windows Server 2016 or later is required
- Server RAM should be 16GB or more
- The CPU should consist of 4 or more cores
- The port for licensing is 13900 by default
- A processing environment can have as many servers as is necessary to meet business requirements
Grooper SQL Server
- Windows Server 2016 or later is required
- SQL Server 2012 or later is required
- The Grooper Database should allow for a size of 16GB or more
- The scaling of the Grooper Database should be set to percentage, ideally, not the default of a few MB. This will reduce frequent scaling that hinders performance
- The SQL Port is 1433
- For smaller installs, the Grooper SQL Server may be the same machine as the primary Grooper host server. For larger installs, we recommend a dedicated server for the Grooper SQL Server.
Grooper FileStore Share
- Windows Server 2016 or later is required
- This can be local to the Grooper SQL Server or managed on a separate server
- The ideal file size would accommodate for roughly 150GB for small to medium installs
- The authentication requires CIFS or SMB
- For smaller installs, the Grooper Filestore may be located on the primary Grooper host server. For larger installs, the Grooper FileStore should be located on its own server
Grooper Web Server
- Windows Server 2016 or later is required
- This can be local to the Grooper SQL Server and or the Grooper FileStore Share or managed on a separate server
- Internet Information Services, or IIS, should be installed and properly configured
- Requires a SSL Certificate for encrypted connections
- IIS Impersonation Account with access to Grooper Filestore and Database is needed for proper configuration
- For smaller installs, the Grooper Filestore may be located on the primary Grooper host server. For larger installs, the Grooper FileStore should be located on its own server
For more information, visit our wiki page on Grooper requirements.
The Grooper REST API (Application Programming Interface) allows for seamless integration between line of business solutions or custom-built software and your existing Grooper repositories and processes. A set of REST API methods allows users to push documents through Grooper Batch Processes and retrieve the results.
For example, using the Grooper REST API you can:
- Get information about a single Batch or all Batches
- Create a new Batch
- Delete a Batch
- Start or resume a Batch Process
- Get metadata for a specified Batch Folder.
- And more!
With a few exceptions, your solution will be custom-configured. We provide data fulfillment as a “done-for-you” service or collaborate on a “done-with-you” approach to teach you our tech.
The reason the promise of 100% “out-of-the-box” solutions is not a reality is that your documents, workflows, and data are unique to your organization. Grooper is designed to rapidly learn your documents and a Grooper architect will help configure the platform to extract the data that’s important to you in the format your systems expect.
The latest version of Grooper allows the fine tuning of large language models from within Grooper. Fine-tuned LLMs end up being customized to your business documents, resulting in the best, most reliable and most accurate extraction that we’ve ever seen.
There are 3 unique paths for your Grooper implementation!
Self-Deployed:
Experienced technical users can deploy and configure Grooper on their own and in their own environments. Grooper’s training and the Grooper Wiki are designed to facilitate self deployment.
Done-For-You:
If we are deploying a “done-for-you” solution, we will provide an estimate of what we believe the project will cost. There are many factors that affect overall project complexity and cost (and we can’t know them all upfront):
- How well you understand your own data (data literacy) and the desired outcomes
- How available your subject matter experts are to dedicate their time
- How “the rest of your documents / data” compare to the samples we were given
Because there are many factors that affect the timeline and amount of work that goes into the project, it is just an estimate.
Done-With-You:
Our most successful customers become experts with the platform, and we offer training to help facilitate that learning. We’ve discovered the “Statement of Work” approach is limiting and counter-productive for you to achieve the results you need for quick return on investment.
If we are deploying a “done-with-you” solution, we will start a paid services engagement in which you will receive a dedicated expert Grooper resource to ensure your staff is properly trained on how to setup and deploy your solution.
“Transparency from all parties is essential to be effective. We work in a way that makes it safe for everyone to understand and tell the truth. When we say we can do something, we make it easy to see how.”
-CEO Dan Rotelli
There are 2 unique paths for your Grooper implementation!
Done-For-You:
If we are deploying a “done-for-you” solution, we will provide an estimate of what we believe the project will cost. There are many factors that affect overall project complexity and cost (and we can’t know them all upfront):
- How well you understand your own data (data literacy) and the desired outcomes
- How available your subject matter experts are to dedicate their time
- How “the rest of your documents / data” compare to the samples we were given
Because there are many factors that affect the timeline and amount of work that goes into the project, it is just an estimate.
Done-With-You:
Our most successful customers become experts with the platform, and we offer training to help facilitate that learning. We’ve discovered the “Statement of Work” approach is limiting and counter-productive for you to achieve the results you need for quick return on investment.
If we are deploying a “done-with-you” solution, we will start a paid services engagement in which you will receive a dedicated expert Grooper resource to ensure your staff is properly trained on how to setup and deploy your solution.
“Transparency from all parties is essential to be effective. We work in a way that makes it safe for everyone to understand and tell the truth. When we say we can do something, we make it easy to see how.”
-CEO Dan Rotelli
Become Highly Effective at Using Unstructured Data
Knowing and trusting data is essential for meaningful digital transformation. Gain a practical working relationship with your unstructured data.
Achieve Simplification by Humanizing Unstructured Data
Intelligent documents enable instant knowledge transfer, saving thousands of hours of work. Build human logic and reasoning into documents and other unstructured data, embed value and meaning without layers of complexity.
“Coming to grips with the complexities of data is hard. Being willing to have fun while getting things done makes the process more enjoyable and sustainable.”
-CEO Dan Rotelli
Yes, you certainly can! The development team is located at the BIS Oklahoma City, OK Campus. We’re in Silicon Prairie!
The first step in becoming a reseller is to reach out to our partner team. We’ll get an understanding of your goals, and walk you through the typical onboarding process.
We have a team dedicated to these kinds of partnerships. Let’s talk!
Grooper was made to extract data from physical media and electronic data sources for any industry.
Because Grooper is a configurable document and data processing platform, it is used in a wide range of industries like healthcare, oil and gas, education, financial services, and government.
There are a few options for support. We have a fully staffed help desk, implementation partners, a Grooper Wiki, and the Grooper xChange community.
Grooper, like other IDP solutions, does a number of different things, but the “core” functionality is generally reliant on OCR and Extraction.
We’ve got integrations with both Azure, Transym, and Tesseract, so we can OCR non-English language documents. This includes things like diagrams, images, etc. We are also Unicode-compliant, so we should be able to extract from other language documents, as well.
But the big question is whether our extraction system – and regular expressions, generally, which are a foundational technology for us – is designed to target languages that have an alphabet and a morphology like English.
Some languages have both logographic characters and two different syllabaries; English is generally categorized as an analytic language.
Because of these substantial differences, doing any of the more advanced things – classification, separation, etc. – that depend on extraction is going to be an unknown quantity. Not because the system can’t handle other languages, but because the core technologies that we use are predicated on processing Western European languages and, as such, make some assumptions about what to expect.
Success depends on how similar their grammatical structures – morphology specifically – are to English and other Western European languages.
Grooper Testimonials
Greg Gann
IT Project Manager, Sedgwick County
“I sound like I’m a cheerleader for BIS, but I’m actually just a satisfied customer. I work with a lot of vendors and everybody has shortcomings, but through the entire process, we didn’t have any negative comments. We felt that we were taken care of every step of the way and our phone calls were answered, emails were responded to, we didn’t have any gray areas. Very impressive.”
Greg Gann
IT Project Manager, Sedgwick County
“We have records dating back to 1877 that could not be replaced. These documents must be protected to maintain the history as well as many legal requirements. Preserving these records through BIS has provided high-quality digital scans and they have restored all my sewn books to pristine condition. Grooper has preserved the integrity of our historic records and enabled me to meet my goal of providing records to the public in less than five minutes per request.”
Butch Scipper
Chancery Clerk, Quitman County, Mississippi
“I absolutely think Grooper is the most powerful product at the most pertinent time, that I’ve had to offer in my 30 years in the industry. So excited to work with you.”
Amber S.
Grooper Partner
“Grooper is proving day in and day out to be THE solution our company needs to succeed in the 21st century.
“No other application has the ability to digitize and convert to any export (e.g. Excel, SQL, text) with ease, but also allow users to customize and modify for our customer’s needs. No longer are we limited to an application’s canned reporting output. We the users can update and create any modifications ourselves!
Grooper is the application your company needs, hands down”
Darin T.
“Some people say information is power. I would say information gathered easily is power. If you can’t access your information easily in today’s world, it’s meaningless. Grooper gives us easy access.”
Gary Ridley
former Oklahoma Secretary of Transportation, former Director of Oklahoma Dept of Transportation and former Director of Oklahoma Transportation Authority