Accelerate Approvals and Simplify Accounts Payable Processes with Powerful AP Automation Software
Grooper is the only cross-industry, multi-use-case automation platform that puts accounting teams at the center of enterprise digital transformation.
Be the early adopter of a tool that will be used by every department and on your organization’s most complex data integration challenges.
Watch how AP Automation Software Works in this Invoice Demo:
Why Use AP Automation Software?
What is AP Automation with Artificial Intelligence?
AP automation solutions use transparent artificial intelligence trainable by end users. So AP teams aren’t stuck with just uploading an invoice to then deal with frustrating errors, or repeated mistakes.
You control the machine learning and data validation rules for fast AP processing. Humans are in the loop to train the AI on the invoices you work with, and then again at the end of the process for rapid data validation using your rules, and your logic.
You get to decide what’s important to your workflows and extract all the data you need.
Choose AP invoice automation software that shows users how data is extracted and validated, for total confidence in the results. Start with the 80 / 20 rule for fast return on investment (capture 100% of the data on 80% of the invoices you receive), and then move on to capture the outliers without costly development time.
What are the Advantages of Accounts Payable Automation?
Free Your AP Team
Use your AP team do do more than just track down and pay bills. Grooper can wipe out a vast amount of supplier-related work, which frees up your AP team to concentrate on higher-value tasks and also scale up operations.
Paperless Document Management
Retaining a copy of invoices for future review is important. Grooper allows you to process invoices where they are stored or move them into your content management system after processing.
Attach extracted data as metadata or use it as custom attributes to make invoice searches and approval workflows easy.
Validating Extracted Invoice and Payment Data
Because Grooper uses human-in-the-loop AI, you build machine learning models that work the way you do.
Create data validations based on:
Then flag any invoice data that doesn’t pass for fast and real time human data review.
When data meets your validation and accuracy thresholds, use business process management workflows to route approvals to the right person or team.
2-Way & 3-Way PO Matching
Who wants to pay an invoice twice? Or pay for something you didn’t approve?
Processing hundreds of thousands or millions of invoices requires a back-end AP automation solution that gives you peace of mind that valuable revenue isn’t slipping through the cracks.
Integrate with you PO system data for automatic approval using 2 and 3-way matching.
Eliminate Keying Errors – And Flag Invoice Errors
By fully automating AP work that involves manual entry, the risk of human errors is eliminate. But what about errors that were made by vendors in their invoices?
After all, no human is perfect and no machine will ever be perfect – especially with documents like invoices that are created by someone else.
To minimize this problem, Grooper will flag all questionable data for human review. AP processing teams love working in Grooper because of the way it presents both extracted information and an image of the invoice itself. Fields marked for review are highlighted on the invoice for fast correction.
Scale for Growth
Do your AP activities fluctuate over time? We know this happens, and that your team may have thousands of invoices weekly during the busiest times – or tens of invoices during slow periods.
Whether you process 1,000 invoices a year or 10 million, Grooper scales to meet your requirements. So you won’t ever have to hire on more personnel for those busy times, or be overstaffed for the quiet periods.
Deploy Grooper in your own infrastructure for the fastest and least-expensive B2B AP automation solution on the market.
And if you only need low-volume processing, Grooper scales down for single office / home office workers.
Template-Free Invoice Onboarding
Any AP processing software needs to be highly efficient in order to reduce manual processes and save your AP team’s time. While Grooper does a good job at processing invoices that it has never seen, it is incredibly efficient on invoices where it has had a bit of training.
No AI-based invoice automation solution will function as well as one that has been trained on your invoices. So Grooper provides a quick and easy machine learning interface for highly efficient invoice classification and data extraction.
Gain More Visibility
Use Grooper to collect more than just invoice number, dates, and totals. You get to decide what invoice information to collect, including line-item data that spans multiple pages.
Use more invoice data to have greater details of any invoice, PO or payment to get a better understanding of your organization’s vendor spending.
Also build powerful payment processes backed by automated reconciliation and validation workflows. Automating accounts payable processes has never been easier.
Enterprise Accounts Payable Automation that Puts You in Control
Compare Other AP Automation Software to Grooper – the Big Picture
Because Grooper is an enterprise-wide tool that leverages machine learning and intelligent document processing, it expands to all departments within your organization. Grooper is used to augment AP workflows in accounting and in many other use cases and departments.
Why Choose an AP Automation Software that Doesn’t Scale to Any Document or Data in Your Organization?
Adopting Grooper means AP automation benefits such as: less overall technology is needed in your organization, less technical debt, and more focus on the things that matter. Put the accounting department at the center of your organization’s automation journey. Integrate with robotic process automation bots, and create next-gen innovations that save your organization from being disrupted.
AP Automation Testimonials
“Being able to simplify and even automate the data entry of scanned documents into our system with (Grooper) OCR is amazing and a godsend.”Michael K.
“We use Grooper for a lot of accounting purposes, and for all the different types of invoices that we process. One of the reasons we like Grooper is that have one application built within Grooper for our whole accounting department. It contains seven different samples of the different kind of invoices we use, depending on if it’s a travel claim, or if it’s repaying a vendor, or something else. Grooper’s able to just recognize everything.”Ryan Freeman-Smith, Manger, Oklahoma Health Care Authority
AP Automation Blogs and Demos
AP Automation Platform Demo
In this live demonstration of Grooper, you’ll see how to automate daily processing of over 5,000 invoices within minutes of approval.
AP Automation FAQs:
What is AP Automation?
Accounts payable automation (AP automation) is a technology solution used by accounting departments and bookkeepers to automate accounts payable invoicing processes. AP automation systems streamline manual work like PO matching, invoice processing and payment reconciliation through optical character recognition (OCR), machine learning, and artificial intelligence technologies.
As a result, AP automation software helps organizations increase efficiency and accuracy of the AP department, get more visibility into their financial information, and save time and costs by eliminating paper and numerous manual tasks.
Most of the time, this sort of automation deals with receiving, capturing and coding invoices.
Some AP automation software additionally streamline more complicated AP workflows and help accounts manage huge amounts of supplier invoices and financial closings.
The most advanced AP automation software will even assist in communicating within AP teams and in other departments by using invoices as a collaboration device to improve control in the procure-to-pay process. The best systems can also capture and extract any invoice data field without needing zonal OCR and can capture data from anywhere on a financial document while maintaining very high accuracy.
The best systems can also seamlessly integrate with accounting software, ERP systems, or other content management systems.
How does AP automation software improve supplier / vendor management?
Automation improves the supplier invoice approval process through rapid and accurate data capture. Having the correct data much more quickly cuts down on late payments and improves relationships with suppliers. If there are any errors made by the supplier, they are realized faster and will not delay the process near as much as with systems that rely on manual data entry – or on systems that do not reliably capture accurate data.
AP automation improves procurement processes through delivering more data for better insight into future purchases. This can boost identity fraud and find any suppliers that are not complying with company policy, contracted terms, or relationships that need more attention.
Does AP Automation software integrate with ERP or accounting systems?
Yes. Grooper’s accounts payable software doesn’t replace your accounting system but integrates data and document data like no other solution, so we offer integrations to easily integrate with a company’s accounting, financial, or ERP system.
Concerning enterprise resource planning systems (ERP), it’s important to overcome obstacles between business units to gain visibility into cash flow and the whole enterprise’s workflow efficiency. Our Payables Automation solutions are designed to integrate seamlessly with any system.